HEALTHY BUILDINGS 2021 EUROPE Conference: Healthy & Sustainable Built Environment for the Future. June 21-23, 2021 Oslo, Norway

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The submission process

Submission types

The conference will have three types of contibution:

  • Full paper:
    • Full papers are expected to be 6 or more pages, including references. The template will be available for download here.
    • Full papers are double-blind reviewed for inclusion in the conference Scientific Proceedings, with an ISBN / DOI that guarantees publishing points in the Nordic List.
    • The short abstract will be included in the online conference programme, and a Book of Abstracts.
    • The submitting author signifies preference for either oral presentation or poster presentation. The committee will allocate oral presentations to the most suitable session, symposium or workshop.
  • Short paper (extended abstract):
    • Short papers are expected to be 2-4 pages (2 full pages is most common), including references. The template will be available for download here.
    • Short papers are double-blind reviewed. Original papers may be included in the Scientific Proceedings.
    • The process also gives the author useful feedback and the opportunity to submit an extended version of the paper in a scientific journal at a later date.
    • All short papers function as an extended abstract, and will therefore be included in the online conference programme, and the Book of Abstracts.
    • Short papers have a slightly later deadline than full papers, due to a faster review.
    • The submitting author signifies preference for either a poster presentation or oral presentation. The committee will allocate oral presentations to the most suitable session, symposium or workshop.
  • Workshop presentations:
    • Any presentations held at workshops need not be submitted nor published (but you may submit a short or full paper if you wish).
    • The workshop organizer submits a workshop proposal, and can propose presenters.



Procedure for submitting papers (short and full)

  • Step 1: First create a user-profile on the conference submission and registration system (ConfTool). The registration form asks for elementary contact details, and complies with GDPR. For papers with multiple co-authors, only one of the co-authors (the 'corresponding author') needs to create a user-profile at this early stage.
  • Step 2: The corresponding author submits their short-abstract(s) to ConfTool before the deadline in late 2020. One can submit multiple abstracts on behalf of co-authors. An abstract of max 400 words is typed directly into a text field in the form on ConfTool. The abstract should be anonymous, mentioning the background, aims, key problems, methods, and envisaged main results. The form also asks you to tick-off the main topics covered, from a list. At this early stage, you need not yet decide whether to submit a short or full paper. We accept abstracts that are submitted before the author has results from a study.
  • Step 3: Short-abstracts will be reviewed in December 2020, and you will receive an e-mail stating if your proposed contribution is within the scope of this conference. Authours of acceptaed abstracts will be asked to progress with writing a paper.
  • Step 4: Submit your paper before the deadline in 2021. Papers should follow the conference template (either short-paper or full-paper template, both available in Downloads in Microsoft Word and LaTeX format) but omitting your name and affiliation. Upload your paper to ConfTool in PDF-format only. The paper will be double-blind peer-reviewed for acceptability for inclusion in the Scientific Proceedings, and you may be asked to submit a revised version, in which case you should take heed of the suggestions/feedback from the reviewers/editor.
  • Step 5: Finally you will receive an e-mail asking you to submit a camera-ready version of your paper, now stating the name and affiliation of the author(s), and the name of the person who will be presenting the paper at the conference. NOTE: For papers with multiple co-authors, you can at any time ask the Secretariat to change who is 'corresponding author'. Normally, the corresponding author is also the person who presents the paper at the conference. Although you can be co-author of multiple papers at this conference, you may present only one yourself (workshop presentations don't count).
  • Step 6: Register to attend, and pay the conference attandance fee.
  • Step 7: Bring your PowerPoint presentation and/or poster to the conference.


Instruction for reviewers (members of the International Scientific Committee)

  • Step 1: You receive an e-mail invitaion asking you to login to ConfTool to accept/reject the invitation as a reviewer. Tick-off your 'Priority Topics' which will be used to allocate you suitable abstracts/papers.
  • Step 2: You will eventually receive papers (short and full) to review on ConfTool. The review process is identical for both. Give the paper a score, enter both 'Comments for the Authors' and 'Internal comments' for the Programme Committee. Finally tick-off if a major revision is required for acceptance.
  • Step 3: Any papers that you earmarked for major revision will eventually be resent to you for appraisal. Give the paper a new score, enter 'Internal comments' for the Programme Committee, and 'Comments for the Authors' if needed.


Instruction for guest editors (members of the Programme Committee)

  • Step 1: You receive an e-mail invitaion asking you to login to ConfTool to accept/reject the invitation as a reviewer. Tick-off your 'Priority Topics' which will be used to allocate you suitable abstracts/papers.
  • Step 2: You will receive short abstracts and workshop proposals to review for scope on ConfTool.
  • Step 3: After the first review, you will decide the status of the papers in your field of expertise in ConfTool.
  • Step 4: You evaluate camera-ready PDF files for inclusion in the Proceedings and/or Book of Abstracts.


Instructions for posters:

  • The conference will have mid-day poster viewing sessions with coffee served, and a Best-Poster Award.
  • The title on your poster should be identical to the title of the submitted abstract.
  • Posters should show the names of all contributing authors appearing in the abstract, and the affiliation of the presenting author.
  • Poster Boards are 1m x 2m. (Portrait). Your poster should fit within the usable space of 100cm x 125cm.
  • When preparing your poster, use adequate letter type and font size to ensure good readability. Well-designed figures, graphs and tables will enhance the readability and impact of your poster.
  • Print and bring your own poster with you. OsloMet does not provide printing services.
  • Poster boards in the poster area will be numbered and ordered using the submission number in the programme.
  • Posters should be placed on the appropriate poster board no later than 10:00 on day 1, and can be taken down by 18:00 on day 3.
  • Posters not removed by the presenters will be removed by the organizers, and may be destroyed.
  • Pins will be available in the poster area.
  • If you are presenting a poster, you are expected to be at the poster during the poster viewing times in the schedule.


Instructions for oral presentations:

  • Check with your session- og workshop-chairperson to confirm the presentation duration.
  • Prepare your slides in PowerPoint using landscape orientation and standard 16:9 format ratio. (instructions here)
  • All auditoria include a PC, LCD projector and screen. You will be able to operate your slides by means of a remote control.
  • Please e-mail your presentation to the Secretariat or bring it on a USB memory stick to the registration desk by 1700 on the day before your presentation, so that the conference organizers can pre-load the auditorium PC.
  • Introduce yourself to your session chairs 15 minutes before the session starts in the presentation room.
  • When speaking, face the microphone for good sound quality.
  • Chairs will strictly keep presentation timing and will interrupt if the presenter exceeds the allotted time.

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