Banner for the Healthy Buildings 2021 - Europe conference

The submission and review process for contributions

The conference will have three types of contribution:

1. Full papers

  • Full papers should be 5-10 pages, including references. Templates for Microsoft Word and LaTeX are available for download here.
  • Full papers are double-blind reviewed for inclusion in the conference Scientific Proceedings. The review process follows Scopus reviewing policy. Accepted full papers will also be published as separate Open Access PDFs, each with an individual persistent handle (e.g. https://doi.org/11250/2683249).
  • Examples of topics for full papers include:
    • original research and development
    • studies using quantitative and/or qualitative scientific methods
    • systematic review papers summarizing knowledge on a topic
  • The submitting author signifies preference for either long or short oral presentation. The committe allocates the presentation a slot in the most suitable session. Alternatively, you may also request it to be presented at a workshop.
  • Rejected full papers will be invited submit a shortened version for inclusion in the conference's Open Access Book-of-Abstracts.

2. Short papers (Also known as Extended Abstracts)

  • Short papers should be 2-4 pages (2 pages is most common). The Microsoft Word template is available for download here.
  • Short papers are single- or double-blind reviewed (the author can choose to be anonymous). Double-blind reviewed short-papers are evaluated for inclusion in the Scientific Proceedings.
  • All accepted short papers are guarandeed to be published as 'extended abstracts' in the conference's Open Access Book-of-Abstracts, with a persistent handle that can be resolved by DOI.org (e.g. https://doi.org/20.500.12199/6424), and can also be linked by ISIAQ.
  • Short papers need not apply scientific methods. We encourage submissions about 'real life' issues from everyday practice. Here are just some examples of topics that will interest conference attendees.
    • case studies (field, experimental or numerical)
    • summaries from new reports/studies
    • new methods, designs, software, technology, solutions, or new applications of existing ones
    • preliminary results from ongoing studies/projects
    • cost-effect analyses
    • post-occupancy studies and experiences
    • experiences from design/use of special or new buildings or experiences from applying specific methods
    • student projects
    • introduction of new RnD projects
    • new teaching/vocational training schemes
    • introduction/overview of new standards, regulations, or professional codes
    • short literature reviews
    • state-of-the-art technology/practice overviews
    • opinion papers / white papers about specific professional/technical issues
  • The review process also gives authors useful feedback and the opportunity to submit an expanded version of the paper in a scientific journal at a later date, including invitation to submit to Indoor Air.
  • The conference organizers allocate an oral presentation the most suitable session. Alternatively, you may also request it to be presented at a workshop (you can request this in the comment field in the submission form).

3. Presentations

  • It is possible to hold an oral presentation at the conference without submitting a related paper, but only in workshops /sol; practice sessions that are proposed.
  • Workshop//seminar organizers submit a workshop proposal, and can propose speakers. Proposals should list the speakers, and title of each talk. Alternatively, workshop//seminar organizers can ask the secretariat to announce a call for speakers via the conference website.

Special-issue journal papers

Selected papers (short or full papers) will be invited to submit an expanded version for peer-reviewed publication in a special issue of Indoor Air (Wiley) or a Healthy Buildings special issue of the Journal of Building Engineering (Elsevier). Conference papers that are invited to become journal manuscripts should be expanded with a more thorough description (incl. methods, materials & related work) and new observations (new results and/or significantly deeper analyses), and they will be reviewed according to the journal policy.


Procedure for submitting abstracts and papers (same process for Short and Full papers)

  • Step 1: Create a user-profile on the conference submission & registration system (ConfTool). The registration form asks for basic contact details, and complies with GDPR. For papers with multiple co-authors, only one of the co-authors (the 'corresponding author') needs to create a user-profile at this early stage.
  • Step 2: Submit a short abstract (max 400 words) typed directly into the online form on ConfTool, before the deadline in January 2021. The abstract should be anonymous, mentioning the background, aims, key problems, methods, and envisaged main results. The form also asks you to tick-off the main topics covered, from a list. At this early stage, you need not yet decide whether to submit a short or full paper. We accept abstracts that are submitted before the author has results from a study. You can submit multiple short abstracts on behalf of multiple co-authors; we suggest that each submission be presented by a different co-author.
  • Step 3: Short-abstracts will be reviewed on-the-fly (i.e. within 1 week of submission) in starting December 2020, and you will receive an e-mail stating if your proposed paper is within the scope of this conference. The sooner you submit an abstract, the sooner you will get feedback, and can start writing a paper.
  • Step 4: Submit your final paper before the deadline in 2021. Papers should follow the conference template (either short-paper or full-paper template, both available in Downloads in Microsoft Word and LaTeX format) but omitting your name and affiliation. Upload your paper to ConfTool in PDF-format only. The paper will be double-blind peer-reviewed for acceptability for inclusion in the Scientific Proceedings, and you may be asked to submit a revised version, in which case you should take heed of the suggestions/feedback from the reviewers/editor.
  • Step 5: Finally you will receive an e-mail asking you to submit a camera-ready version of your paper, now stating the name and affiliation of the author(s), and the name of the person who will be presenting the paper at the conference. NOTE: For papers with multiple co-authors, you can at any time ask the Secretariat to change who is 'corresponding author'. Normally, the corresponding author is also the person who presents the paper at the conference. Although you can be co-author of multiple papers at this conference, you may present only one yourself (workshop presentations don't count).
  • Step 6: Register to attend, and pay the conference attandance fee.


Instruction for reviewers (members of the International Scientific Committee)

  • Step 1: You receive an e-mail invitaion asking you to login to ConfTool to accept/reject the invitation as a reviewer. Tick-off your 'Priority Topics' which will be used to allocate you suitable abstracts/papers.
  • Step 2: You will eventually receive papers (short and full) to review on ConfTool. The review process is identical for both. Give the paper a score, enter both 'Comments for the Authors' and 'Internal comments' for the Programme Committee. Finally tick-off if a major revision is required for acceptance.
  • Step 3: Any papers that you earmarked for major revision will eventually be resent to you for appraisal. Give the paper a new score, enter 'Internal comments' for the Programme Committee, and 'Comments for the Authors' if needed.


Instruction for guest editors (members of the Programme Committee)

  • Step 1: You receive an e-mail invitaion asking you to login to ConfTool to accept/reject the invitation as a reviewer. Tick-off your 'Priority Topics' which will be used to allocate you suitable abstracts/papers.
  • Step 2: You will receive short abstracts and workshop proposals to review for scope on ConfTool.
  • Step 3: After the first review, you will decide the status of the papers in your field of expertise in ConfTool.
  • Step 4: You evaluate camera-ready PDF files for inclusion in the Proceedings and/or Book-of-Abstracts.


Instructions for oral presentations:

  • We will publish details about presentation form, length and how they will be digitally presented, in early 2021.
  • We are likely to request submission of prerecorded oral presentations (and we shall provide recording tips) in the spring of 2021.

Organizer
Co-organized by
Endorsing partners
Supported by