HEALTHY BUILDINGS 2021 EUROPE Conference: Healthy & Sustainable Built Environment for the Future. June 21-23, 2021 Oslo, Norway

Banner for the Healthy Buildings 2021 - Europe conference

The submission process

Submission types

The conference will have three types of contribution:

  • 1. Full papers:
    • Full papers should be 5-10 pages, including references. Templates for Microsoft Word and LaTeX are available for download here.
    • Full papers are double-blind reviewed for inclusion in the conference Scientific Proceedings. The review process follows Scopus policy for conferences.
    • The committee will allocate to the most suitable session or symposium, and allocate long or short oral presentation. Alternatively, you may also request it to be presented at a workshop.
    • Full papers will be published in the the conference's open-access Scientific Proceedings, with a persistent handle that can be resolved by (e.g., and an ISSN-series (SINTEF Proceedings) that is ranked Level 1 in the Nordic List of publishing channels. It will also be linked by ISIAQ.
    • Full papers will also be published as separate Open Access PDFs, each with an individual persistent handle (e.g.

  • 2. Short papers:
    • Short papers should be 2-4 pages (2 pages is common). The Microsoft Word template is available for download here.
    • Short papers are single- or double-blind reviewed (the author can choose to be anonymous). All accepted short papers are guaranteed inclusion in the conference Book-of-Abstracts, as "extended abstracts". Double-blind reviewed short-papers are avaluated for inclusion in the Scientific Proceedings
    • Short papers will be published in the conference's open-access Book-of-Short-Papers, with a persistent handle that can be resolved by (e.g., and can also be linked by ISIAQ.
    • Short papers need not be scientific in nature; we strongly encourage submissions about "real life" issues from everyday practice, written by contributors with little or no experience with publishing. Here are just some examples of topics that will interest conference attendees.
      • new methods, designs, software, technology, solutions, or new applications of existing ones
      • case studies (field, experimental or numerical)
      • preliminary results from ongoing studies/projects
      • cost-effect analyses
      • post-occupancy studies
      • experiences from design/use of special or new buildings or experiences from applying specific methods
      • student projects
      • introduction of new RnD projects
      • new teaching/vocational training schemes
      • introduction/overview of new standards, regulations, or professional codes
      • summaries from new reports/studies
      • short literature reviews
      • state-of-the-art overviews
      • policy white papers
      • commentaries about specific professional/technical issues, similar to those in trade magazines
    • Short papers are double-blind reviewed to ensure impartiality. Original papers may be included in the Scientific Proceedings.
    • The process also gives the author useful feedback and the opportunity to submit an extended version of the paper in a scientific journal at a later date.
    • All short papers function as an extended abstract, and will therefore be included in the online conference programme, and the Book of Abstracts.
    • Short papers have a slightly later deadline than full papers, due to a faster review.
    • The submitting author signifies preference for either a poster presentation or oral presentation. The committee will allocate oral presentations to the most suitable session, symposium or workshop according to topic.

  • 3. Workshop presentations:
    • Any presentations held at workshops need not be submitted nor published (but you may submit a short or full paper if you wish).
    • The workshop organizer submits a workshop proposal, and can propose presenters.

Procedure for submitting abstracts and papers (same process for Short and Full papers)

  • Step 1: Create a user-profile on the conference submission & registration system (ConfTool). The registration form asks for basic contact details, and complies with GDPR. For papers with multiple co-authors, only one of the co-authors (the 'corresponding author') needs to create a user-profile at this early stage.
  • Step 2: Submit a short abstract (max 400 words) typed directly into the online form on ConfTool, before the deadline in January 2021. The abstract should be anonymous, mentioning the background, aims, key problems, methods, and envisaged main results. The form also asks you to tick-off the main topics covered, from a list. At this early stage, you need not yet decide whether to submit a short or full paper. We accept abstracts that are submitted before the author has results from a study. You can submit multiple short abstracts on behalf of multiple co-authors; we suggest that each submission be presented by a different co-author.
  • Step 3: Short-abstracts will be reviewed on-the-fly (i.e. within 1 week of submission) in starting December 2020, and you will receive an e-mail stating if your proposed paper is within the scope of this conference. The sooner you submit an abstract, the sooner you will get feedback, and can start writing a paper.
  • Step 4: Submit your final paper before the deadline in 2021. Papers should follow the conference template (either short-paper or full-paper template, both available in Downloads in Microsoft Word and LaTeX format) but omitting your name and affiliation. Upload your paper to ConfTool in PDF-format only. The paper will be double-blind peer-reviewed for acceptability for inclusion in the Scientific Proceedings, and you may be asked to submit a revised version, in which case you should take heed of the suggestions/feedback from the reviewers/editor.
  • Step 5: Finally you will receive an e-mail asking you to submit a camera-ready version of your paper, now stating the name and affiliation of the author(s), and the name of the person who will be presenting the paper at the conference. NOTE: For papers with multiple co-authors, you can at any time ask the Secretariat to change who is 'corresponding author'. Normally, the corresponding author is also the person who presents the paper at the conference. Although you can be co-author of multiple papers at this conference, you may present only one yourself (workshop presentations don't count).
  • Step 6: Register to attend, and pay the conference attandance fee.
  • Step 7: Bring your PowerPoint presentation and/or poster to the conference.

Instruction for reviewers (members of the International Scientific Committee)

  • Step 1: You receive an e-mail invitaion asking you to login to ConfTool to accept/reject the invitation as a reviewer. Tick-off your 'Priority Topics' which will be used to allocate you suitable abstracts/papers.
  • Step 2: You will eventually receive papers (short and full) to review on ConfTool. The review process is identical for both. Give the paper a score, enter both 'Comments for the Authors' and 'Internal comments' for the Programme Committee. Finally tick-off if a major revision is required for acceptance.
  • Step 3: Any papers that you earmarked for major revision will eventually be resent to you for appraisal. Give the paper a new score, enter 'Internal comments' for the Programme Committee, and 'Comments for the Authors' if needed.

Instruction for guest editors (members of the Programme Committee)

  • Step 1: You receive an e-mail invitaion asking you to login to ConfTool to accept/reject the invitation as a reviewer. Tick-off your 'Priority Topics' which will be used to allocate you suitable abstracts/papers.
  • Step 2: You will receive short abstracts and workshop proposals to review for scope on ConfTool.
  • Step 3: After the first review, you will decide the status of the papers in your field of expertise in ConfTool.
  • Step 4: You evaluate camera-ready PDF files for inclusion in the Proceedings and/or Book of Abstracts.

Instructions for oral presentations:

  • We will publish details about presentation form, length and how they will be digitally presented, in early 2021.

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